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Travel expenses without lost receipts

Capture mileage, receipts, and per diems on the go — with automatic distance calculation, project assignment, and export to your tax advisor.

Growth
Travel expense report · Jun 2026 Recurring €2,480/mo
ContractRenewsCost
Hamburg–Berlin (mileage)
Meal allowance (2 days)
Hotel stay

Add a receipt quickly

Take a photo, attach a file, or type in an amount. Category, date, and VAT share are set in seconds. All receipts stay attached to the entry and can be exported later as PDF or CSV.

What are you working on?
Client visit Berlin · Travel
00:00:00
Recent
Mileage Meals Accommodation
Shortcut ⌘ T · from anywhere

Per diems and mileage reimbursement

German meal per-diems (domestic and international) are built in and calculated automatically based on travel days. For mileage, Pistacio calculates the distance automatically — just enter origin and destination.

Recurring / month
€2,480
+3% vs last yr
Premises €1,850
Hosting €420
Insurance €145
Software €65

Project assignment

Every expense is assigned directly to a project. Multi-day trips with several legs can be structured as a single trip in the timeline editor — with each segment tracked separately.

Liability policy
Allianz · €145/mo · renews Mar 31
Covers
Workshop GmbH Company van JM Jordan M. SP Sam P.
policy-2026.pdf
Stored · audit-safe
Active

Export for accounting

Travel expense reports can be exported as a PDF report or CSV. Forward to your tax advisor with one click — all receipts attached automatically.

Invoice #TE-2026-06
Internal · Jun 2026
Exported
DescriptionAmount
Hamburg–Berlin · 580 km €174
Meal allowance · 2 days €56
Accommodation €129
Total €359
Process

How it works

  1. Log a receipt or a trip

    Enter the amount, category, and date — or for mileage, enter origin and destination and let Pistacio calculate the distance automatically.

  2. Assign to a project and add legs

    Assign expenses to a project. For multi-day trips, structure them with multiple legs in the timeline editor.

  3. Export or forward to your advisor

    Generate a PDF or CSV and forward it to accounting or your tax advisor — all receipts attached automatically.

Roles

Built for every role

Admin

Full control over billing, organization settings, and user management.

  • Organization-wide settings and billing
  • User provisioning and role assignment
  • Custom fields and workflow configuration
  • Audit logs and governance exports
  • API access and integrations

Manager

Oversee projects, approve timesheets and leave, and monitor team performance.

  • Project dashboards with budget tracking
  • Timesheet approval workflows
  • Leave request management
  • Team utilization and capacity reports
  • Client-facing project summaries

Team Member

Log time, submit expenses, manage tasks, and request time off — fast.

  • One-click time tracking with project picker
  • Expense submission with receipt upload
  • Personal task board and deadlines
  • Leave balance and request history
  • Weekly timesheet overview

Ready? Start free today.

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